The following link provides useful information we urge you to read before the date/ time of your rental. You might even win something!
http://www.phillyphotostudio.com/wp-content/uploads/2012/08/Day_of_Rental_Instructions.pdf
By booking the studio online through Clickbook, clients of Philly Photo Studio agree to the following terms & conditions:
1. Payment. Renter will provide full payment for all reservations of the Studio in US funds in accordance with the Company’s Standard Rate List. Payment for Renter’s access and use of the Studio must be received before Renter’s reserved time begins. The Company reserves the right to refuse reservations at its sole discretion.
2. Cancellation. If the Company must cancel Renter’s reservation, Renter will receive a full refund. If Renter must cancel the reservation, no payment will be refunded unless notice of cancellation is given at least 72 hours before Renter’s reservation date. Renter will receive a full refund if cancellation occurs prior to 72 hours before the reserved date. If cancellation occurs within 72 hours of the reserved date, Renter forfeits any fees paid, or alternatively, may apply the fees to a new reservation made at the same time that notice of cancellation is given. Fees will be forfeited if new reservation is subsequently cancelled at any time.
3. Length of Use. Renter shall have access to and use of the Studio on the date specified for the pre-determined rental period. Rental periods are scheduled in full or half-day blocks at the time of booking in accordance with the Company’s Standard Rate List. Renter’s rental period begins promptly at the designated starting time and ends promptly at the designated ending time. Time includes set up and break-down. Studio must be cleaned and vacated by the end of the rental period. Additional fees will be assessed if the Studio is not satisfactorily returned to the condition it was in prior to the rental period. No prior drop-off and/or pick-up after completion of shoot, of equipment, props, costumes, etc. unless negotiated at time of rental contract. Additional fees may apply. Early or extended hours must be worked out and paid for before rental period begins. If not negotiated in advance, overtime will be calculated in increments of 15 minutes beyond the contracted end-time of the rental period when Renter is either still using or cleaning up the Studio. Overtime fees will be assessed in the amount of $20 for every 15 minutes Renter exceeds the rental period. Do not arrive late - Renter’s rental period begins promptly at the designated starting time and ends promptly at the designated ending time.
4. Terms of Use. Use of the Studio and any Company equipment is AT RENTER’S OWN RISK. Renter hereby waives rights to seek legal redress for mishaps, accidents, and/or loss while in control of the Studio or on Company premises. Renter will be liable for any physical damages, legal actions, and/or loss of reputation or business opportunities that the Company may incur as a consequence of the actions of Renter or any members of Renter’s party while Renter is in control of the Studio or on Company premises, and shall indemnify and hold harmless the Company against any and all suits, claims, losses, accidents, judgments, fines, injuries or damages, including reasonable attorney’s fees, which may arise from Renter's use of the Studio. Renter expressly agrees to the following terms:
- Renter agrees to leave the Studio and any Company equipment in the same condition as it was when Renter arrived.
- Renter is solely responsible for any legal infractions Renter or members of Renter’s party commit during the conduct of the
shoot, be they in the Studio or elsewhere. This includes parking tickets, all other violations or citations, and legal action resulting
from the conduct of the shoot, taken at whatever time.
- Renter agrees to hold harmless the Company, its owner, employees, agents, representatives, and contractors acting on the
Company’s behalf for any loss, accident, or injury to Renter or anyone who accompanies Renter while in control of the Studio or
on Company premises.
- Renter agrees to be solely responsible for the conduct and welfare of all persons accompanying Renter while in control of the
Studio or on Company premises.
- Renter is solely responsible for the safety and well-being of any models Renter engages. Renter understands that if the Company
observes dangerous, pornographic, or negligent practices or activities, the Company reserves the right to stop the shoot and
require Renter and Renter’s party to leave immediately — HOWEVER, Company assumes NO RESPONSIBILITY to act in such
cases. In the event the Company exercises its right to stop the shoot, no refund will be given for unused rental time.
- Renter is solely responsible for verifying that all models employed during Renter’s rental period are of legal age for the activities
they are to be engaged in. The Company has no responsibility to determine or verify the age of participants in Renter’s activities
but reserves the right to demand proof of parental consent if models are under the age of 18 and to end those activities if the
Company becomes aware that legal age violations are on-going. The Company is not liable in the case of an invalid ID or any
other form of age verification.
- Renter agrees that a Company representative will be present in the Studio at all times Renters are occupying the space.
5. Equipment. Renter agrees to provide proof of insurance for rental of any Company equipment. A certificate of insurance with a minimum of $1,000,000 in coverage naming the Company as an additional insured is required for any equipment rentals. The Company agrees to provide equipment in good working order, but makes no special guarantees as to said equipment’s functionality or suitability to Renter’s purposes. Renter shall notify Company immediately of any malfunction, damage or other issues with the equipment. The Company is not liable for acts out of its control that affect the shoot, such as power outages, weather, emergencies, or noise or other interference originating from adjacent or nearby offices.
6. Cleaning and Trash. Renter must leave the Studio and all contents, equipment, and fixtures in the same condition as they were when Renter arrived. Company will dispose of trash collected in the supplied trash cans. However, Renter must discard larger items, such as props and set pieces. All items brought to the Studio by Renter are to be removed by Renter. Items left after 7 days will be assumed abandoned and may be discarded or kept by the Company for Company use, with no compensation due to Renter, at the discretion of the Company. If Renter does not return Studio to the order and cleanliness found when Renter arrived, Company will charge an additional $50 cleaning fee.
7. Insurance. General Liability Insurance for Studio rental is not required but strongly preferred. Businesses, Corporations, Production
Companies and other legal entities may be required, prior to rental, to present a certificate of general liability insurance naming the Company as an additional insured on the dates of the rental. If so required, Renter’s liability insurance shall be deemed primary and non-contributory insurance in the event of any claim or suit. Liability insurance shall be Commercial General Liability with a minimum of $1,000,000 in coverage. Proof of Insurance IS REQUIRED for rental of any Company equipment. A certificate of insurance with a minimum of $1,000,000 in coverage naming the Company as an additional insured is required for any equipment rentals. If no insurance is provided, a hold will be put on your credit card for the value of rented equipment and released after the equipment is returned in same condition.
8. Studio Rules. Renter agrees to abide by all studio rules, including:
- No smoking whatsoever is allowed in the building or within 10ft of any entrance.
- Food and drink must stay in designated areas away from Company equipment.
- No alcoholic beverages or illegal drugs and substances.
- Music is to be kept at reasonable levels.
- The use of open flames without prior consent of a Company representative is prohibited.
- No one will be admitted who is drunk or under the influence of illegal substances.
- No pets allowed without prior consent of a Company representative.
9. Arbitration. If the parties are unable to resolve any dispute or claim arising under this Agreement, they agree to submit the dispute or claim to binding arbitration in Philadelphia County under the rules of the American Arbitration Association and the laws of the Commonwealth of Pennsylvania, and the arbitration award may be entered for judgment in any court having jurisdiction thereof. Renter shall pay all arbitration and court costs, reasonable legal fees and expenses, and interest on any award or judgment in favor of the Company. Notwithstanding the foregoing, either party may refuse to arbitrate when the dispute is for a sum less than $200.
10. Miscellaneous. This Agreement incorporates the entire understanding and agreement between Renter and the Company. Any
modifications to this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. The laws of the Commonwealth of Pennsylvania shall govern this Agreement.
The parties who engage in booking the studio, whether online, over the phone, or in person, hereby warrant that they are fully authorized and entitled to enter into this Agreement, have read the Agreement in its entirety, agree to all of its terms, and acknowledge receipt of a complete copy of the Agreement agreedby both parties. Each person signing as Client below shall be fully responsible for ensuring that full payment is made pursuant to the terms of this Agreement.